Appendix C - Strategic CIL applications: Questions and requests for further information and responses from applicants

Applications reference and link to documents	Questions/ further information requests (raised at pre-meet, 10 Sept)	Response from applicant
Surrey Police ANPR cameras (SCIL2)	Are there are any funds available from Surrey Police for the application’s proposed ANPR cameras	There are extremely limited funds available for new/additional ANPR infrastructure. The bulk of the budget is reserved for maintaining/managing our existing infrastructure and associated revenue costs (including, staffing costs, equipment, estate, fleet). Additionally, the applicant states that Surrey Police would take on all ongoing management and maintenance costs. They have a contract in place for management / maintenance and all ongoing costs would be absorbed into their asset management revenue budget.
Staines BID – parking (SCIL3)	i. What companies or businesses in Staines would this parking scheme benefit (ie whose employees would CIL funds be assisting by reducing their parking rate)?  ii. Would the scheme be advertised, how and who to? iii. What is the threshold or maximum pay of employees (e.g a certain salary or level of pay) for the scheme’s reduced parking rate to be applicable, how would people apply and how would that be administered? iv. how will the scheme will be funded in future years?	i. All businesses in the town centre. We will not restrict this to businesses that are members of the BID, as we believe that would be unfair on smaller businesses. ii. The scheme will be advertised through our weekly e-newsletters and our printed newsletters (distributed every three months) to local businesses. iii. The threshold is the London National Living Wage (£13.85/hour) or employment on a temporary contract of less than three months.  People can apply by contacting the Visit Staines team via email or visiting our offices. The Visit Staines team will administer the scheme. We are also working with the Elmsleigh Shopping Centre Management Team, who have extensive experience in car park management and employee scheme administration. iv. iv. The scheme will be self-funded through the income it generates. Profit: The scheme will not generate profit for Visit Staines BID. The income will cover annual costs, and any surplus will be passed on by Visit Staines to Spelthorne Borough Council.
Play area - Halliford Park (SCIL7)	For each play area, please provide: More information about what anti-social behaviour there has been in the parks where the 3 applications are located; and an outline of the target audience (age groups, disabled access) for each play area.	Some damage to one item in Halliford Park which was covered via insurance and replaced same. The park is under a lot of trees and the existing wood is rotting and that is more of an issue than any ASB, which is minimal. This is the reason we applied for funding as it needs to be replaced. Age range 3 – 14. Halliford gate is accessible
Play area - Littleton Park Shepperton (SCIL8)		Littleton Park has no ASB issues. Age group is 3 – 12. Play area is close to the car park and gate is accessible. Littleton would become more accessible as the money applied for is to remove the carpet surface and install wet pour which is more user friendly.
Play area - Orchard Road Sunbury (SCIL9)		Orchard Meadow is a small play area and biodiversity area and the small amount of funding would allow us to update the current equipment and perhaps put one new item there like a small climbing frame of the same type, ie natural look. Target group: any age, stepping stones etc 3 – 14. Disabled access – kissing gate with key to metal gate.
Ashford Park Primary School (Late Application) - 3G Pitch community hub and outdoor learning area (SCIL10)	1. Clarification about the cost and funding of the MUGA, presented as part of the application, at £500,000. Is the intention that this is fully funded through Your Fund Surrey and is there any update on that? Do you know when a decision on that application is expected? 2. What are the intended days and hours of use of the MUGA and community hub?	1. MUGA Cost and Funding: It was always understood funding through Your Fund Surrey, would match fund and not fully fund the MUGA. The school has been fortunate to gradually build up reserves of £250,000 for this project over a 10 year period, due to careful budgeting and a commitment to long-term sustainability.  The match funding will enable the school to provide a MUGA for a large primary school, whilst also building an even stronger community hub and extended usage.  We had initially liaised with Halliford Colts, with the intention of installing a 11 v 11 MUGA at a cost of just over £1million, but the club weren’t able to access funding of a further £250,000.  This has meant scaling back the project to a 9 v 9 pitch and within it we will also be able to offer 7 v 7 and 3x 5 v 5 sized pitches at a total project cost of £500,000.  We are therefore in a fortunate position to move forward immediately, if we are successful with our Your Fund Surrey bid request of £250,000. The school has already instructed and committed a separate amount of £18,170.76 for surveys and applications (not part of bid).    2. Intended Use – Days and Hours:The MUGA and community hub are intended to be accessible to both the school and the wider community.  The facilities will provide enhanced learning opportunities, the promotion of a healthy lifestyle and a safe social space.  The proposed hours of use are:   Weekdays (Term Time): School use: 08:00–16:30 Community use: 17:00–21:00 Weekends and School Holidays: Community use: 09:00 – 21:00. These hours are subject to refinement based on community consultation and operational planning, but they reflect our commitment to ensuring the facilities are well-used and inclusive. A comprehensive response including an initial design of the MUGA and detail of surveys and application (not included in the bid) has been provided.
Referred Local CIL application Cedars Recreation Ground Tennis Courts	Could you provide photos to show the condition of the courts and need for upgrading?	Three photos were provided and shared with the group
Referred Local CIL application Bishop Duppas Recreation Ground Tennis Courts	Could you provide photos to show the condition of the courts and need for upgrading?	Two photos were provided and shared with the group.